Quick and effective control serves to avoid budget or schedule deviations, something that is essential to achieve the objectives of the project, and especially the quality of its results. However, this process loses its meaning if a control strategy is not defined and implemented, based on objectives in accordance with the current and future situation of the project.
To carry out this control process, this project defines a Total Quality System, which in addition to controlling time and budget, is also in charge of the quality control of the project and its results, as well as monitoring and evaluating the compliance with the objectives and expected results during all stages of the project.
For this, a methodology has been established by which the whole project has been divided into simpler parts with shared objectives: PROCESSES. Each of these processes aims to contribute to achieving one or more project objectives, and encompasses the set of activities necessary to achieve it.
Establishing such a fragmented and compartmentalized structure has allowed us to generate an effective monitoring, control, and evaluation system that covers each of the levels effectively (analyzing the level of compliance through the proposed indicators, and establishing corrective measures according to the need), while allowing the necessary flexibility and capability of adaptation due to the situation generated by COVID-19.
Once the key points of evaluation, monitoring, and control have been established throughout the project, this Total Quality System uses qualitative and quantitative indicators to more objectively evaluate its development. These indicators will help us to describe the starting situation and the needs detected, and to detect the achievements and/or needs of each of the activities and processes of the project stages.
A system of four types of indicators has been established, each of them divided into four groups, which include qualitative and quantitative indicators:
- INDICATORS OF IMPACT
- INDICATORS OF DISSEMINATION
- INDICATORS OF RESULTS
- INDICATORS OF IMPLEMENTATION
Near its end, the project will have a Final Evaluation Stage, which is one of its most important parts, as it reviews the fulfillment of objectives and indicators for the project as a whole, which are mostly process and result-oriented . Thanks to the structure by processes of the Total Quality System, the Final Evaluation Stage will be preceded by a process of evaluation and constant monitoring, and a large amount of documentation will be available, compiled through multiple tools that will serve to confirm that results and objectives have been achieved.
The TOTAL QUALITY MONITORING TEAM coordinated by IKASIA TECHNOLOGIES is the body responsible for carrying out the entire evaluation process. With an extensive experience in monitoring and quality control of international projects, they will be in charge of energizing a group of experts in quality matters, comprised of one person from each partner entity.
The group will itself be structured into different teams:
– BUDGET CONTROL TEAM: it carries out an analytical follow-up of the accounts, allowing to verify the budget percentages executed and those remaining in a transparent way throughout the project.
– SCHEDULE CONTROL TEAM: it carries out continuous control through notifications and reminders sent periodically to persons in charge of tasks about their deadlines, which allows us to know their development status and adjust the working pace to avoid deviations in the overall schedule.